Executive Assistant resume example
Executive assistant resumes are read for the seniority you have supported, the discretion you have been trusted with and the complexity you have handled. Supporting a CEO of a 900-person company is a different job from supporting a team of five, and the resume has to make that clear immediately.
The full example
Fictional example shown in the Classic template. Every design on this site is free to use.
Summary example
Executive assistant with 8 years supporting C-suite leaders, currently sole EA to a CEO and CFO at a 400-person company. Manage a 60-meeting weekly calendar across four time zones, run board meeting logistics for 6 meetings a year, and handle confidential matters including compensation and acquisition work.
Notice the shape: years of experience, then one specific result with a number in it, then what you are known for. Three sentences is enough.
Bullet points that work
Adapt these to work you have genuinely done — the numbers must be yours.
- Sole EA to the CEO and CFO of a 400-person company, managing a 60-meeting weekly calendar.
- Coordinated 6 board meetings annually, including papers, logistics and minute-taking.
- Managed complex international travel across 4 time zones with no missed connections in 3 years.
- Handled confidential compensation and acquisition material with full discretion.
- Reduced the CEO’s meeting load by 30% by introducing a triage process for inbound requests.
- Planned and ran 4 company-wide events for up to 400 attendees, each delivered under budget.
Tips specific to this role
- 1
Name the seniority you supported and the size of the company. It is the fastest signal of level.
- 2
Quantify the calendar. "60 meetings a week across four time zones" shows complexity that adjectives cannot.
- 3
Mention discretion concretely — board papers, compensation, M&A — rather than claiming to be trustworthy.
Mistakes to avoid on an executive assistant resume
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No indication of who you supported. Supporting a founder of a 20-person startup and a FTSE 100 CEO are different jobs.
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Listing calendar and travel management as achievements. It is the baseline — the differentiator is the judgement you exercised on someone else's behalf.
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Omitting confidentiality and board exposure, which is what actually separates senior EAs.
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No scope figures. Diaries managed, travel budget, board packs produced and events run all quantify cleanly and rarely appear.
How the summary changes with experience
The same role, written two ways. Take whichever is closer to where you are now.
Entry level
Executive assistant with two years supporting two directors in a 90-person consultancy, managing complex diaries across three time zones, booking international travel, and preparing the monthly management pack.
Senior
Executive assistant with 14 years, currently supporting the CEO and Chair of a listed business. Manages the board calendar and produces papers for eight board and committee meetings a year, runs a £180k travel and events budget, and line-manages two junior assistants.
Questions
What should an executive assistant put on a resume?
Lead with a summary that names your years of experience and your single strongest result. Then work experience with one measurable achievement per bullet, followed by skills using the exact terms from the job advert. For this role, employers screen most often for: executive assistant, calendar management, travel arrangements, board meetings, confidentiality.
How do I show the level I have supported?
Name the seniority and the number of executives, plus scope: diary, international travel, board papers, budget, expenses, and any direct reports. Supporting a founder and supporting a C-suite of eight are different roles, and the reader needs to know which.
How do I demonstrate discretion on a public document?
Describe the category and the stakes, never the content. "Managed board papers and pre-results communications for a listed company" conveys exactly the right thing. Specifics you should not be sharing would answer the question in the worst way possible.